LEGALITIES

Privacy Policy

Effective Date: 01/11/2025
Last Updated: 01/11/2025
Website: www.theequerrymagazine.com
Publisher: The EQuerry, operated by EQuerry Consulting Ltd., registered in England and Wales.

This Privacy Policy explains how The EQuerry (“we”, “us”, “our”) collects, uses, and protects your personal information when you visit our website, subscribe to our newsletter, or engage with our digital magazine and associated services (“Services”).

We are committed to protecting your privacy and handling your data transparently and responsibly, in compliance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018. By using our website, you agree to the terms of this Privacy Policy.

1. Who We Are

The EQuerry is published by Equerry Co. Ltd, a marketing and communications agency specialising in equestrian industry media.

Registered Address: Cotswold Business Centre A P Ellis Road, Upper Rissington, Cheltenham, England, GL54 2QB
Company Number: +44 (0)1452 922041
Email: hello@theequerrymagazine.com

We act as the Data Controller for personal data collected through The EQuerry’s website and associated platforms.

2. Information We Collect

We collect and process personal data to operate our publication, deliver services, and improve user experience.

a. Information You Provide Voluntarily

  • Contact details (e.g. name, email address) when subscribing to our newsletter, contacting us, or downloading the media pack.

  • Professional details when submitting partnership or advertising enquiries.

  • User-submitted content such as comments, articles, or images.

b. Information Collected Automatically

  • Technical data: IP address, browser type, device information, and operating system.

  • Usage data: Pages visited, time spent on pages, referral source, and links clicked.

  • Cookies and tracking technologies for analytics and performance (see Section 9).

c. Information from Third Parties

  • If you engage with The EQuerry via social media, we may receive limited information (e.g. username or interaction metrics) under that platform’s privacy policy.

3. How We Use Your Information

We use personal data only when there is a clear lawful basis to do so, as defined by the UK GDPR.

Purposes and Legal Bases

PurposeLegal BasisTo send newsletters and editorial updatesConsent (Article 6(1)(a))To respond to enquiries and submissionsLegitimate interest (Article 6(1)(f))To manage advertising and partnershipsContract or legitimate interestTo improve website functionality and analyticsLegitimate interestTo comply with legal or regulatory obligationsLegal obligation (Article 6(1)(c))

You can withdraw your consent for marketing communications at any time by using the unsubscribe link in our emails or contacting hello@theequerrymagazine.com

4. How We Store and Protect Your Data

We use secure systems and follow best practices to protect personal information from unauthorised access, loss, misuse, or alteration.

Data is stored on encrypted servers within the United Kingdom or the European Economic Area (EEA). If data is transferred outside the UK/EEA (for example, by a third-party email service provider), we ensure that appropriate safeguards — such as Standard Contractual Clauses (SCCs) — are in place.

Access to personal data is limited to authorised team members and service providers who are contractually bound to maintain confidentiality.

5. Data Retention

We retain personal data only for as long as necessary to fulfil the purposes outlined in this policy or to meet legal and regulatory requirements.

  • Newsletter subscribers: until you unsubscribe.

  • Enquiries: up to 12 months after resolution.

  • Advertising and partnership records: up to 7 years for accounting and compliance.

  • Analytics and cookies: retained as per Section 9.

After the retention period expires, data is securely deleted or anonymised.

6. Sharing Your Data

We never sell your personal data. We may share data with trusted third-party service providers who assist in delivering our services, such as:

  • Email marketing platforms (e.g. Mailchimp, Substack, or ConvertKit)

  • Website hosting and analytics providers (e.g. Google Analytics, WordPress)

  • Advertising or partnership management tools

These providers are contractually obligated to process your data securely and only as instructed by The EQuerry. We may also disclose data if required by law, regulation, or court order.

7. Your Data Rights

Under the UK GDPR, you have the following rights regarding your personal data:

  • Access – to request a copy of the data we hold about you.

  • Rectification – to correct inaccurate or incomplete information.

  • Erasure – to request deletion of your personal data (“right to be forgotten”).

  • Restriction – to limit how we use your data in certain circumstances.

  • Portability – to request your data in a machine-readable format.

  • Objection – to object to processing based on legitimate interests or direct marketing.

You can exercise these rights by contacting hello@theequerrymagazine.com. We aim to respond within one month.

If you are dissatisfied with how we handle your data, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO):
https://ico.org.uk | Telephone: 0303 123 1113

8. Cookies and Tracking Technologies

Our website uses cookies to improve your browsing experience, analyse traffic, and personalise content. Cookies are small text files stored on your device when you visit a website. You can manage or delete cookies through your browser settings.

Types of Cookies Used

  • Essential cookies: Required for core site functionality (e.g. login, security).

  • Analytics cookies: Help us understand how visitors use the site (e.g. Google Analytics).

  • Marketing cookies: Used to measure engagement and support advertising partnerships.

When you first visit our site, you will see a cookie consent banner allowing you to accept or manage preferences.

9. Email Marketing and Communication

If you subscribe to our newsletter or magazine, we collect and store your email address and name (if provided).

We use this information to send editorial updates, event news, and partnership features. Our email campaigns comply with PECR regulations.

You can unsubscribe at any time by clicking the link in our emails or emailing hello@theequerrymagazine.com

10. Third-Party Links

The EQuerry may include links to third-party websites or social platforms. We are not responsible for the privacy practices or content of external websites. We recommend reviewing the privacy policies of those sites before providing any personal information.

11. Children’s Privacy

Our website and magazine are intended for readers aged 16 and over. We do not knowingly collect personal data from children. If we become aware that a child has provided personal information, we will delete it promptly.

12. Changes to This Policy

We may update this Privacy Policy periodically to reflect legal requirements or changes in how we operate. The revised version will be published on this page with an updated “Last Updated” date.

13. Contact Us

For privacy-related queries or to exercise your rights, please contact: hello@theequerrymagazine.com